At an organisational level, this is a key administrative role responsible for operations administration, ensuring smooth work operations of the Trust’s office facilities and inventory.

Working in the PCR Team, the Operations Administrator will use administration systems to ensure the smooth running of services such as health and safety inspections on buildings, insurance renewals and procurement that meet the Trust’s environmental impact objectives. 

The postholder will:

• Support the day-to-day coordination and administration of office facilities across Trust sites, including maintenance, health & safety inspections, insurance renewals, procurement, waste disposal and security.
• Act as the first point of contact for facilities queries, routine maintenance issues and tenancy contact.
• Support health & safety administration, including accident and incident reporting, building checks and compliance documentation.
• Liaise with suppliers and contractors to ensure timely and cost-effective services.
• Assist with IT and telecommunications queries and issues, including onboarding logistics, workspace setup and office-based support for new starters, such as equipment ordering and set up.
• Contribute to smooth office operations and a positive working environment for staff.
• Be an active member of the Climate Adaptation & Net Zero Group, taking minutes and completing the annual impact assessment.
• Fleet administration coordination across the trust.

Job Description – Key Responsibilities and Tasks

1. To administer systems and processes that ensure well-maintained facilities and infrastructure.

2. To support operational administration to ensure the smooth running of facilities.

3. To oversee the health & safety administration, ensuring transactional processes are robust and policies up to date and implemented correctly.

4. Support the Trust’s Environmental Impact & Sustainability.